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Transparency

# Your Data Explained

Last updated: May 2026  ·  Blue Crane Works™

This page explains what happens to your business documents when you
upload them to Blue Crane. No legal jargon. No marketing language. Just
a plain-language walkthrough of how it works, where your files go, and
what that means for your business.

![Blue Crane infographic showing six steps of document upload, encryption, cloud storage, and vault organization](https://bluecraneworks.ca/data.webp)

1

You scan or upload a document

You open Blue Crane on your phone, tablet, or computer and scan or
upload a document. This could be any type of business record your
operation depends on.

- Receipts

- Invoices

- Permits

- Licences

- Contracts

- Staff files

- Safety documents

- Vehicle records

- Equipment records

- Signed forms

- Tax documents

2

The file is sent securely

Once you upload the file, it travels from your device to Blue Crane
through an encrypted connection. That means the file is not just
floating around openly on the internet while it moves from your
phone to the system.

**Simple way to think about it:** Your document travels
through a locked tunnel, not an open road.

3

The file is stored in cloud storage

After the file reaches Blue Crane, it is stored in cloud storage.
Cloud storage means your document is saved in a protected data
center instead of only being saved on your phone, truck computer, or
office laptop.

This is what allows you to access your records later from another
approved device.

4

The document is attached to your account

Your uploaded file is connected to your Blue Crane account and your
business vault. That means your records are not mixed into one
public pile. They are organized under your account, separate from
anyone else's business.

5

You organize it inside your vault

You choose where the document belongs. For example:

Staff & Crew

Vehicles & Equipment

Worksites

Receipts & Expenses

Safety & Company

You can also add details like document type, expiry date, renewal
date, staff name, job name, equipment name, notes, and signature
requirements.

6

You can find it later

Once the record is stored, you can search for it, view it, export
it, or use it when someone asks. That could be an accountant,
inspector, client, staff member, insurance company, or your own
team.

### Where is the data stored?

Blue Crane stores uploaded records using secure cloud infrastructure.
Instead of keeping everything on one local computer, documents are
stored in cloud systems designed for reliability, access control, and
protection.

Blue Crane uses secure cloud storage to keep business records
available through your account. Storage location and provider details
may depend on the infrastructure used to operate the platform.

Note: Do not interpret this page as a guarantee of a specific storage
region or jurisdiction. If data residency is a requirement for your
business, contact us directly before uploading sensitive records.

Questions about your data?

If you have a specific question about how a document is stored, who
can access it, or how to delete your records, contact Trevor
directly at
info@bluecraneworks.ca.

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Source: https://bluecraneworks.ca/your-data