Ontario Contractor Form & Field Document Generators
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FORM 1.2 — CONSTRUCTION ACT
TO: [Recipient Appears Here]
FROM: [Issuing Party Appears Here]
PROJECT: [Project Address Appears Here]
The active template summary appears here.
AMOUNT: $0.00
DATE: [Execution Date Appears Here]
DETAIL: [Supporting detail appears here]
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Field Level Hazard Assessment (FLHA)
OHSA s.25(2)(h) - General Duty
A daily pre-task risk analysis completed at the work location by the crew before starting physical tasks.
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Ontario Contractor Statutory Forms & Field Safety Directory
Crawlable, legal-aligned reference guides and automated generators for the Ontario Construction Act and field compliance regulations. Select any form to generate your document instantly.
Form 1.2 — Notice of Non-Payment Where Owner Does Not Pay
Under Subsection 6.5(5) of the Ontario Construction Act, contractors must serve a Form 1.2 Notice of Non-Payment to subcontractor(s) within 7 days of receiving a non-payment notice from the owner, or within 21 days of submitting a Proper Invoice if unpaid.
Open Form 1.2 Guide →Form 6 — Notice of Annual Release of Holdback
Used under Section 22 of the Construction Act when holdbacks are released annually or in phases. This notice details the certified value of services or materials provided and coordinates holdback payouts safely.
Form 9 — Notice of Substantial Performance
Required under Section 32 of the Act to certify that a contract is substantially performed. Once certified by a payment certifier, the Form 9 must be published in a construction trade newspaper to start the 60-day lien expiration clock.
Form 1000 — Employer Site Registration Board Notice
An official WSIB (Workplace Safety and Insurance Board) requirement in Ontario. Employers must post this notice at all construction projects to register the firm and identify coverage parameters for on-site staff.
Notice of Project (NOP) — Ministry of Labour
Under Ontario Regulation 213/91, a Notice of Project (NOP) must be submitted to the Ministry of Labour, Immigration, Training and Skills Development before starting any construction project valued at $250,000 or more.
Open NOP Guide →Field Level Hazard Assessment (FLHA)
Use an FLHA before work starts to capture task hazards, crew controls, and sign-off details for the specific conditions crews are walking into that day.
Open FLHA Guide →Proper Invoice — Ontario Construction Act
Organize the owner, project, amount, tax, invoice date, and support details behind a proper invoice before the payment clock and downstream notice deadlines begin to matter.
Open Proper Invoice Guide →Heat Stress Audit Checklist
Aligned with Ontario Occupational Health and Safety rules. Helps field supervisors audit humidex levels, track critical water breaks, log mandatory shadow/cooling periods, and enforce safety bounds for site crews.
Washroom Sanitation Cleaning Log
Maintains compliance with Ministry of Labour site health regulations. Tracks sanitation counts, chemical cleaning schedules, inspection signatures, and frequency of facility maintenance.
Frequently Asked Questions — Ontario Contractor Compliance
How does the Ontario Construction Act prompt payment system work?
Ontario’s prompt payment rules establish strict timelines for payments. Once a contractor submits a "Proper Invoice" to the owner, the owner must pay within 28 days. If the owner disputes any portion, they must issue a Form 1.1 Notice of Non-Payment within 14 days. The contractor then has 7 days to issue a Form 1.2 to their subcontractors if they wish to defer non-payment down the chain.
What happens if a contractor misses the 21-day non-payment window?
Missing the 21-day timeline to issue a Form 1.2 Notice of Non-Payment means the contractor becomes legally obligated to pay their subcontractors in full, regardless of whether the owner has paid them. This makes fast, automated access to Form 1.2 builders absolutely critical for business cash flow survival.
How do you certify and publish a Form 9 in Ontario?
A payment certifier (such as the project architect or engineer) reviews and signs the Form 9 verifying substantial performance. The contractor must then publish this signed certificate in an industry-recognized construction trade newspaper (like the Daily Commercial News). Publishing triggers the 60-day period for subcontractors to register any liens, after which standard holdback funds can be safely released.