The ROE — the form every employer eventually owes
When an employee has an interruption of earnings — quits, laid off, season ends — the employer must issue a Record of Employment through Service Canada. It drives the worker’s EI claim, and the questions are precise. This worksheet gathers everything first.
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Worksheets and records, not filings. Where an official filing exists, this prepares the information and keeps your copy — the filing is done with the regulator.
When an ROE is required
Under the federal Employment Insurance framework, an ROE must be issued when an employee experiences an interruption of earnings — the end of a job, a layoff, a leave. It applies to every employer with insurable employees, in every province, in every industry.
The filing itself happens through Service Canada — most employers use ROE Web. The worksheet on this page is preparation and record-keeping: gather the details, file in minutes, keep your copy with the personnel file.
What the ROE asks for
Have these ready before you open ROE Web:
- Your CRA payroll account number and business details
- The employee’s name, SIN, and occupation
- First day worked and last day for which paid
- The reason for issuing — the ROE code (quit, shortage of work, etc.)
- Total insurable hours and total insurable earnings
Construction’s ROE reality
Trades run seasonal crews, project-end layoffs, and rehires — which means more ROEs per year than almost any other industry. Pair the worksheet with the crew timesheet so the insurable-hours number is a lookup, not a reconstruction.
Frequently asked questions
What is a Record of Employment?
The ROE is the form employers must issue through Service Canada when an employee has an interruption of earnings. Service Canada uses it to determine the worker’s Employment Insurance eligibility, benefit amount, and duration — which is why the hours and earnings figures have to be right.
How quickly must an ROE be issued?
Service Canada sets the deadlines, which differ for electronic and paper filing — electronic filing through ROE Web gives employers more time. Check Service Canada’s current guidance; treat it as days after the interruption of earnings, not weeks.
What is an interruption of earnings?
Generally, when an employee quits, is laid off or terminated, or has a period without insurable earnings — the precise definition is Service Canada’s. Seasonal layoffs in the trades are a classic trigger.
Is this worksheet the official ROE?
No. The ROE is issued through Service Canada (ROE Web for most employers). This worksheet gathers the same information in advance and keeps your record — preparation, not the filing.
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