Free contractor invoice template — fill it, print it, get paid
A clean, standard invoice for Canadian trades: work performed, materials, tax, and terms. Fill it on screen and print — free, no account, no spreadsheet wrestling.
Free to fill and print
The worksheet opens in Blue Crane's Form Maker: fill the fields on screen, print, done — no account. Free PDFs carry a small Blue Crane footer line; the one-time Form Maker Pass ($12 for 30 days, $79 for a year) strips all Blue Crane text for clean, client-ready prints and auto-fills your company details on all 126 forms.
Worksheet and record, not a filing. Where an official form or filing exists, this prepares the information and keeps your copy — the filing itself is done with the regulator.
What a contractor invoice needs to include
An invoice a client pays without questions carries:
- Your business name, address, and contact details — and your GST/HST number if you are registered
- Who you are billing, with the job or site identified
- An invoice number and date, so both sides can reference it
- What was done: work performed and materials supplied, described plainly
- Subtotal, GST/HST as its own line, and the total due
- Payment terms — when it is due and how to pay
When a standard invoice is the wrong form
If the job sits under Ontario’s or Alberta’s prompt-payment rules, the payment clock only starts when the invoice qualifies as a proper invoice under the province’s construction legislation — a standard invoice may never start it.
For those jobs, use the statutory worksheets instead: the Ontario proper invoice generator or the Alberta proper invoice worksheet.
Frequently asked questions
Do I have to charge GST/HST on a contractor invoice?
If your business is registered for GST/HST — or required to be, because it is above the CRA’s small-supplier threshold — you charge and remit it, shown as its own line on the invoice. If you are below the threshold and not registered, you do not charge it. Check your registration status with the CRA before deciding.
What is the difference between an invoice and a proper invoice?
A proper invoice is a defined term in Ontario’s and Alberta’s construction legislation: an invoice that meets the statute’s content requirements and starts the prompt-payment clock. A standard invoice bills the client; a proper invoice also triggers legal payment deadlines. On jobs covered by those acts, the distinction decides when — and whether — the countdown to payment begins.
Can I invoice without a written contract?
You can invoice for work performed regardless of whether the agreement was written, but collecting on a disputed invoice is much harder without one. Pair invoices with signed quotes, change orders, and sign-offs — the forms in this library exist to make that paper trail painless.
How long should I keep invoices?
Keep them for at least the record-retention period the CRA requires for business records. In practice, keep every invoice with the job file — inspectors, auditors, and adjudicators all ask for the same paper.
The paperwork is the easy part now.
The Blue Crane App keeps documents, certs, crew sign-offs, and costs per job site — the Form Maker is the free front door.